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Vocabulary Catalog


Records Glossary

Description: 
Common records management terms adapted from A Federal Records Management Glossary. National Archives and Records Administration, 1993.
Publishing Organization: 
Office of Mission Support/Office of Enterprise Information Programs/National Records Management Program
Last Update: 
October 22, 2010
Program Site: 
 

Terms & Acronyms


Contains Begins Exact Match

Results per page:
Term
ACCESS
ACCESSION
ACCESSIONED RECORDS
ACCOUNTABLE OFFICERS' ACCOUNTS
ACCRETION
ACTION COPY
ACTIVE RECORDS
ADEQUACY OF DOCUMENTATION
ADEQUATE AND PROPER DOCUMENTATION
ADMINISTRATIVE RECORD
ADMINISTRATIVE RECORD - SUPERFUND
ADMINISTRATIVE RECORDS
ADMINISTRATIVE VALUE
ADMINISTRATIVELY CONTROLLED INFORMATION
ADP MANAGER
AERIAL PHOTOGRAPHS
AGENCY
AGENCY RECORDS
AGENCY RECORDS OFFICER
AGENCY RECORDS SCHEDULE
AGGREGATED DATA
AGING BLEMISHES
ALIENATION
ALPHABETIC-SUBJECT FILING SYSTEM
ALPHANUMERIC FILING SYSTEM
AMERICAN NATIONAL STANDARDS INSTITUTE
AMERICAN STANDARD CODE FOR INFORMATION INTERCHANGE
ANALOG
APERTURE CARD
APPLICATION
APPRAISAL
ARCHITECTURAL AND ENGINEERING RECORDS
ARCHIVAL AGENCY
ARCHIVAL DEPOSITORY
ARCHIVAL MICROFILM
ARCHIVAL QUALITY
ARCHIVAL RECORDS
ARCHIVAL REPOSITORY
ARCHIVAL STANDARDS
ARCHIVAL STORAGE CONDITIONS
ARCHIVES
ARCHIVES ADMINISTRATION
ARCHIVING
ARCHIVIST
ARCHIVIST OF THE UNITED STATES
ARRANGEMENT
ASSOCIATION FOR INFORMATION AND IMAGE MANAGEMENT
AUDIOVISUAL RECORDS
AUDIT
AUTOMATED DATA PROCESSING
AUTOMATED INFORMATION SYSTEM
AUTOMATIC DATA PROCESSING
BACKGROUND DENSITY
BACKING UP
BAR CODE
BASE
BINARY CODE
BIT
BIT-MAPPED GRAPHICS
BLIP
BLOCK
BUSINESS NEEDS
BYTE
CAMERA
CAMERA MICROFILM
CAMERA-PROCESSOR
CARTOGRAPHIC RECORDS
CASE FILES
CASE WORKING FILES
CELLULOSE NITRATE FILM
CELLULOSE TRIACETATE FILM
CENTRAL FILES
CENTRAL PROCESSING UNIT
CENTRALIZED FILES
CHARACTER
CHARGEOUT
CHARTS
CHRON FILES
CHRONOLOGICAL FILES
CLASSIFICATION
CLASSIFIED INFORMATION
CLOSED FILE
CLOUD COMPUTING
CODE
CODE OF FEDERAL REGULATIONS
CODEBOOK
CODING
COMPACT DISK
COMPACT DISK--INTERACTIVE
COMPREHENSIVE RECORDS SCHEDULE
COMPUTER
COMPUTER-AIDED DESIGN
COMPUTER-AIDED ENGINEERING
COMPUTER-AIDED MANUFACTURING
COMPUTER ARCHITECTURE
COMPUTER-ASSISTED LOCATER SYSTEM
COMPUTER-ASSISTED RETRIEVAL SYSTEM
COMPUTER CODE
COMPUTER INPUT MICROFILM
COMPUTER OUTPUT MICROFILM
COMPUTER OUTPUT MICROFILMER
COMPUTER PRINTOUT
COMPUTER PROGRAM
COMPUTER SECURITY
COMPUTER SYSTEM
CONSTRUCTION DRAWINGS
CONTINGENCY PLANNING
CONTINGENT RECORDS
CONTINUED PRESERVATION
CONTINUING VALUE
CONTINUITY OF OPERATIONS
CONTINUITY REFERENCE FORM
CONTRACTOR DATA
CONTRACTOR RECORDS
CONVENIENCE FILES
COPY
CORRESPONDENCE
CORRESPONDENCE FILES
CREATION
CROSS-REFERENCE
CURRENT RECORDS
CUSTODY
CUTOFF
CYCLE
DATA
DATA ADMINISTRATION
DATA BASE
DATA BASE MANAGEMENT SYSTEM
DATA DICTIONARY
DATA ELEMENT
DATA FIELD
DATA FILE
DATA PROCESSING
DATA RECORDS
DATA SET
DAY FILES
DEBUGGING
DECIMAL FILING SYSTEM
DECLASSIFICATION
DELETING
DENSITY
DEPOSITORY
DESCRIPTION
DESIGN DRAWINGS
DESTRUCTION
DETAIL FILES
DEVELOPING
DIAZO FILM
DIGITAL
DIGITAL ARCHITECTURAL AND ENGINEERING RECORDS
DIGITAL AUDIOTAPE
DIGITAL CARTOGRAPHIC RECORDS
DIRECTIVE
DISASTER
DISASTER PREVENTION AND RECOVERY
DISCLOSURE-FREE EXTRACT
DISPOSABLE RECORDS
DISPOSAL
DISPOSAL AUTHORITY
DISPOSAL LIST
DISPOSAL SCHEDULE
DISPOSING OF
DISPOSITION
DISPOSITION AUTHORITY
DISPOSITION INSTRUCTIONS
DISPOSITION ITEM
DISPOSITION PROGRAM
DISPOSITION SCHEDULE
DISPOSITION STANDARD
DOCKET
DOCUMENT
DOCUMENTARY
DOCUMENTARY MATERIALS
DOCUMENTATION
DOCUMENTATION REQUIREMENTS
DOCUMENTATION STANDARDS
DONATION
DRY-PROCESS SILVER FILM
DRY SILVER FILM
DRYING
DUMPING
DUPLEX-NUMERIC FILING SYSTEM
DUPLICATE
DUPLICATE ORIGINAL FILM
EDP
ELECTRONIC COPIES
ELECTRONIC DATA INTERCHANGE
ELECTRONIC DATA PROCESSING
ELECTRONIC DOCUMENTS
ELECTRONIC MAIL
ELECTRONIC MICROIMAGE TRANSMISSION
ELECTRONIC RECORD
ELECTRONIC RECORDKEEPING
ELECTRONIC RECORDKEEPING SYSTEM
ELECTRONIC RECORDS SYSTEM
EMERGENCY
EMERGENCY DESTRUCTION
EMERGENCY-OPERATING RECORDS
EMULSION
ENGINEERING RECORDS
ERASING
ESSENTIAL RECORDS
EVALUATION
EVIDENTIAL VALUE
EXECUTIVE AGENCY
EXPOSURE
EXTENDED BINARY CODED DECIMAL INTERCHANGE CODE
FACILITATIVE DOCUMENTS
FACSIMILE
FAX
FEDERAL AGENCY
FEDERAL INFORMATION PROCESSING STANDARDS
FEDERAL INFORMATION RESOURCES MANAGEMENT REGULATIONS
FEDERAL PROPERTY MANAGEMENT REGULATIONS
FEDERAL RECORDS
FEDERAL RECORDS CENTER
FICHE
FIELD
FILE
FILE BREAK
FILE CODES
FILE COPY
FILE CUTOFF
FILE DESIGNATION
FILE GROUPS
FILE LAYOUT
FILE PLAN
FILE SERIES
FILE STATION
FILE TYPES
FILES
FILES CUSTODIAN
FILES IMPROVEMENT
FILES INVENTORY
FILES MAINTENANCE
FILES MANAGEMENT
FILES MANUAL
FILES OPERATIONS
FILING
FILING FEATURE
FILING SYSTEM
FINAL DISPOSITION
FINDING AIDS
FISCAL VALUE
FIXING
FLASH CARD
FLASH TARGET
FLAT FILE
FLAT MICROFORM
FLATBED CAMERA
FOLLOWUP FILES
FOR OFFICIAL USE ONLY
FORM
FORMAT
FROZEN RECORDS
FUNCTION
FUNCTIONAL CLASSIFICATION
FUNCTIONAL REQUIREMENTS
FUNCTIONAL SPECIFICATIONS
GENERAL ACCOUNTING OFFICE
GENERAL CORRESPONDENCE FILES
GENERAL RECORDS SCHEDULE
GENERAL SERVICES ADMINISTRATION
GEOGRAPHIC INFORMATION SYSTEM RECORDS
GOVERNMENT INFORMATION
GRAPHIC RECORDS
HARD COPY
HARDWARE
HIERARCHICAL SYSTEM
HISTORICAL RECORDS
HISTORY FILES
HOLDING AREA
HOUSEKEEPING RECORDS
IMAGE
IMAGE MANAGEMENT
IMAGE MANAGEMENT SYSTEMS
IMAGE PROCESSING
IMAGE SCANNING
INACTIVE RECORDS
INDEX
INFORMATION
INFORMATION AND RECORDS MANAGEMENT
INFORMATION CONTROL/DOCUMENT CONTROL
INFORMATION COPY
INFORMATION MANAGEMENT
INFORMATION RESOURCES MANAGEMENT
INFORMATION SECURITY
INFORMATION SYSTEM
INFORMATION SYSTEM ARCHITECTURE
INFORMATION SYSTEM DESCRIPTION
INFORMATION SYSTEM MANAGER
INFORMATION TECHNOLOGY MANAGER
INFORMATIONAL VALUE
INPUT
INPUT RECORDS
INSPECTION
INTEGRATION